TOOL T-10 | Planning & Tracking | Module 3: Coordination & Alignment

Activity-Communication Alignment Tracker

WHEN TO USE At the start of every project phase involving visible site activities.

How to Use It

1. List all planned site activities for the current phase: surveys, geotechnical work, clearing, construction, equipment delivery, road use.

2. For each activity, identify: (a) affected barangays and stakeholder groups, (b) required notification lead time (minimum 7 days; 14 days for high-impact activities), and (c) notification method.

3. Record the planned activity date and required notification completion date.

4. As notification is completed, record: notification date, channel used, barangay captain confirmation, and any concerns raised.

5. Do not approve activity commencement if notification has not been confirmed as received.

6. If significant concerns are raised during the notification window, pause and trigger the Signal Escalation Protocol before proceeding.

Purpose

To link every planned site activity (clearing, surveys, construction, equipment delivery) to required prior community notification steps, and to track whether notification was completed before activity began. This tool prevents communities from observing unexplained work before they have been informed.

Field Rationale

Clearing activities began before all affected households had been notified. Equipment arrived by barge before community notification had been issued. In both cases, the visual impact of activity without prior communication triggered rapid shifts from cautious engagement to active resistance.